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Volunteer Policy

Key focus of Volunteer’s work in WEAW The broad focus of a volunteer‘ s work will fall in any one of the following areas.
1. Amplifying voices of underprivileged girls and Women through empowering and taking up Systemic advocacy to bring an impact in their lives .
2. Building public opinion and influencing policies through large, innovative campaigns both in the online medium as well on ground.
3. Changing one’s own attitude and practice and triggering change in others through awareness campaigns on Women Rights.
4. Contributing skills, knowledge, expertise and time to execute few tasks that supports WEAW’s work in restoring Women Rights.

Recruitment

Volunteer/Intern requirements are launched through various means and a few of them include online campaigns, media announcements, on ground public events, word of mouth, and WEAW’s communication materials. We also reach out through Residential Welfare and Civic Associations, Academic Institutions, Corporate Houses and Public place.

Screening

There is no screening process involved for volunteers. Anyone interested in volunteering and willing to commit their time for the cause of children is invited to be part of the WEAW’s volunteering program.

Duration of Volunteer ship

WEAW does not give a Volunteer a mandatory time period in which to volunteer. It is up to the Volunteer to choose. If a volunteer is not able to continue volunteering for some reason, he/she must inform (preferably in writing or a telephone call) the concerned WEAW mentor and mention the reason/s for the same. A WEAW Volunteer has the option of continuing through virtual volunteering or can come back after a certain period, when available.

Volunteer Certificates

WAEW provides certificates only on a need‘ basis and only to those volunteers who have continued for more than 6 months to 1 year and have engaged actively. Active refers to planning and execution, taking up responsibilities and being consistent and regular. WEAW may not provide certificates to volunteers who have just participated in one or two activities/ events unless if it is agreed upon prior to the event.

Stipend

WEAW does not provide any stipend or remuneration to Volunteers. WEAW may reimburse the following expenses upon submission of receipts and other supporting documents that would be required. Expenses incurred in carrying out activities, campaigns , if there is budget available. Volunteers need to check with the respective mentor for the details of the available fund and a detailed budget plan needs to be done together with the mentor. WEAW will not be able to reimburse, if the expense exceeds the accepted limit. In case of a partnership or group volunteering (such as College Collectives), budgetary aspects would need to be discussed as part of a Mos signed.

How to Apply

Applicants are required to submit the following either by email or online.
A detailed CV/ Resume Application form and Reference letter from the University.
On receipt of the above documents and review of the same, WEAW may arrange for a telephonic or face-to-face interaction the applicant, which aims to assess the applicant’s interest, commitment, time and other deliverables.
If selected, WEAW will issue a letter of offer to the Intern to sign.
Compliance with Time frame of a minimum period of placement in activities is a must.
Interns will be given a WEAW Internship certificate upon completion of their internship project and at the end of the committed internship period.
WEAW does not provide any stipend or remuneration to Interns.
Local conveyance and stationery costs incur#e8147a for full time Interns while making field visits or executing any assignments that involve outside travel will be reimbursed upon submission of receipts and other supporting documents.
This does not include the local conveyance that an Intern may incur to travel to the WEAW office during the period of his/her internship.
Outstation Interns are expected to make their own travel and accommodation arrangements.

Do’s and Don’ts

  • Volunteers/Interns make a commitment and are accountable to the organization. Hence you are expected to abide by the Core values and Principles of WEAW.
  • Respect the Mission, Vision, Values and goals of WEAW.
  • Take your commitment to heart and perform your tasks to the best of your ability.Volunteers/Interns are expected to act with integrity, respect and respond to others with whom they interact during the course of Volunteering.
  • Kindly treat your fellow volunteers/interns, community members and children without any discrimination.
  • Please do not accept any valuable gifts or monetary resources or give any gifts or lend any monetary resources to the communities /children and other stakeholders.
  • Please do not take/collect any kind of monetary resources in the name of WEAW from anyone.
  • Be courteous, friendly and cooperative.
  • Offer constructive feedback about our organization, in case if you have any in an appropriate manner.
  • Don‘ t engage in charity services in the name of WEAW.
  • Do not collect or distribute clothes, stationery or other materials in the community and do not make any promises.
  • If you have taken a responsibility, honor it or inform the WEAW mentor in advance, in case if you are not able to accomplish it.
  • Interns are expected to commit to the structure and program of the internship which is decided in consultation with their mentor.
  • WEAW and the mentor reserves the right to terminate an internship in any incidents of basis serious misconduct, non performance or indiscipline.

Norms for Interacting / Engaging with Community

  • Your attitude Be non-judgmental.
  • Don’t try to impose your ideas, instead try to make them think, try to take their feedback/suggestions on relevant issues.
  • You should have an understanding of the people and the practices of the community you are interacting with. This would enable you to interact with them more effectively.
  • Treat them as equals; get their opinions and point of views.
  • Never be intimidating. Be friendly and non-threatening to the people you interact with.
  • Your Objective Be clear on the purpose, the objective and the desirable outcome of the event/ activity as well as your target audience.
  • Be sensitive to the community beliefs/practices/traditions Involve the key point person from the community. E.g.: The local leader, Para Clubs Try to involve the teachers and headmasters/principals

A few things to be careful about:

Be very clear on your non-political and non-religious stance.
Bring out the fact that you are there to collaborate and to strengthen the already existing services such that they are accessible and usable.
Avoid/don’t entertain people who would try to merge your efforts with their party/community/religious politics OR would try to bring their party/religious angles to your work.
Do not take sides of the community, middle-class or the Government.
Don’t say or promise anything that you would be unable to deliver, even if it’s due to unforeseen reasons.
Never give any material gifts; they tend to overshadow the cause.
Be clear on the purpose, the objective and the desirable outcome of the event/ activity as well as your target audience.

Your interaction

  • Interactions should be such that they don’t result in offending the community members’ sensibilities/beliefs and sentiments; instead pave the way for your acceptance.
  • Language used should be clear, simple and easy to understand.
  • Be patient during your interactions , the discussions seem to be going off the point, then gradually bring them back to the point by reminding them of the original issue being discussed.
  • Avoid very long session(anything over 3-4 hours).
  • Avoid being too preachy and using terms like should.
  • Provide relevant information/facts that they you’re using examples in your interactions then use the ones to which they can easily relate to /most connect to.
  • Do thorough secondary research (facts and figures, landmark judgments, Acts/legislation) whenever needed. It helps to sharpen your understanding and analysis of field realities.
  • Keeping field notes is very useful. Ideally it is to be detailed observation gathered from the field- human interest stories, quotes of p e o p l e , immediate surroundings, anecdotes, and relevant facts and figures.
  • Take photographs/ videos only if it is consented by the people who are the subjects. Photos, short films, video clips on your work and community voices are a good way of keeping record and for overall documentation.
  • Arrive at a conclusion only after gathering data and insights from all concerned stakeholders. Then it will make sure your interpretation is authentic.

Your Appearance

  • Body language-positive, attentive, accepting, non-judgmental.
  • Maintain eye contact with community members, listen carefully to what they say; might help you to read in between the lines Dress appropriately.
  • Your appearance and communication style has a bearing on how communities perceive you and

Whether they feel comfortable talking to you.

  • You are there in the field as a WEAW Volunteer so communicate and act responsibly.
  • Be very sure about the messages disseminated.

Organization

  • WEAW collects volunteers‘ personal information and contact details for internal purpose of maintaining a database and reaching them as and when required for volunteering work.
  • WEAW will not share this data with any external agency for any commercial or other purposes, other than WEAW related communications.
  • WEAW volunteers are expected to maintain confidentiality of the data they have gathered  from the community or children during the course of the work.
  • Data cannot share with anyone in any form without the approval of the concerned WEAW mentor.
  • Volunteers are expected to respect the privacy of fellow volunteers.
  • Do not share the contact information of other volunteers with anyone, without their consent.
  • If the assignment/project involves dealing any of WEAW’s data,the volunteer should abide by the policies and rules of WEAW.
  • Data cannot be taken in any form (print or soft copy) out of the WEAW premises.